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Employee Mentoring

Explore the Evaluation of an Effective Mentoring Program

  • Omer Usanmaz
  • January 27 2022

It has become increasingly important to conduct workplace mentoring and enterprise mentoring programs in today's business world. The employers and the employees require effective mentorship programs tailored to meet their business needs. The program connects the organization with the employees to bring out the potential talent through various sessions. It does not stop there, but it builds a solid relationship and guides the employees to reach greater heights in their careers. Moreover, the program requires an efficient process evaluation system to check progress. 

What Does Evaluation of Mentoring Programs Mean?

Mentor training is an initiation for evolving the employees and the organization. However, the program does not end with conducting the session for the namesake. It travels further with constant evaluation of the program and its targeted results. Evaluating a program plays a critical role of mentoring in its success and the Mentor-Mentee relationship. The evaluation is necessary as it highlights and compares the progress with the goals of the program. Evaluation of the programs is a requirement that assesses the entire program in general and the successful mentoring relationships in specific. 

How is Evaluation Valuable and Important?

The evaluation of the mentorship program adds more value to the organizations. Gathering and monitoring the effectiveness of the program can help in strengthening the organization. The process aids in optimizing the results by giving a better understanding of the participants. Moreover, it works on improving the leadership skills of the mentors. It provides a better perspective and clarity on the requirements of the participants so that you can work on them accordingly.

A Guide to Meet the Goals

The mentors and mentees begin the program by framing a set of goals to achieve at the end of the program. The goals are an initiation to build a stronger bond between mentors and mentees. However, it becomes ineffective if the focus on the targeted goals is distracted. Evaluating the goals and the progress can help attain them without any disruptions. The evaluation helps meet the purpose of the mentor program and guides the mentors in having effective mentoring relationships with mentees.

Different Stages with Different Evaluation Types

There is a need to evaluate various stages of the formal mentoring programs. It is vital to analyze the progress to assist you in meeting the pros and cons. There is a need to revise and keep the program steady without interruptions, and conducting a practical evaluation is the way for it. Formative and Summative types of evaluation give strength to the program and are effective for a better analysis. 

Evaluate During the Progress of the Program

Formative evaluation can be processed during the course of the program. The evaluation can be a cornerstone in creating a much-needed change for the program. It helps in mentoring tracking the areas of improvement and allows you to modify the program accordingly. Conducting such an evaluation during the program can be an upper hand in creating successful outcomes for mentees. 

Evaluate at the End of the Program

Once the initial evaluation has been completed, the mentoring coordinator can clearly view the program's progress. Evaluating at the end of the program would give a clear picture of the entire program. The summative evaluation would help in analyzing if the goals and objectives of the program were attained. 

Build on the Feedback

The evaluation depends highly on the feedback from participants. The feedback creates a firm foundation for evaluating the program. The impact of mentoring relies on how well the program was conducted and how the participants have processed it. So, receiving personal feedback from them can provide insights into the essence of the program.

The personal feedback combined with the session feedback can help grasp the situation and provide a broader perspective of the program. It is essential to receive feedback or testimonials from the mentors and the mentees after the commencement of every session. This feedback can be a vital source in improving a particular session accordingly. Moreover, the feedback acts as a catalyst for leadership development for the mentees.

What are the Ways to Improvise the Evaluation Process?

The evaluation should be processed from the beginning of the program as it is considered a guiding tool for career prospects. There is a need to maintain the momentum of the program throughout. To obtain and progress with such momentum, you would want to keep yourself updated on the entire essence of the program. The evaluation of the mentoring activities can help you achieve it. However, there are necessary modifications required in the process as the program escalates. 

The targets, metrics, and the results of the evaluation should be viewed constantly and improved accordingly to avoid negative mentoring experiences. You might have a set of specific targets and their forthcoming results. However, with the flow of the program, there can be modifications to these set goals. So it is the utmost requirement to keep going back and checking on the journey and the set goals of the program. The importance of reviewing the targets and goals is to modify and work on them for the rest of the mentoring journey. 

Check out the Initial Targets Set for the Program

The targets set for the program should be combined with the evaluation metrics. Moreover, it is necessary to have a clear idea about the metrics of the evaluation. The responsibility of the evaluator is to keep track of the overarching goals throughout the program. Since its purpose can be utilized for the long-term setting, suitable targets can significantly help the evaluation. The targets can be based on raising the retention of the newly joined employees, reaching out to the minority groups, and much more. These targets can be improved and modified through the journey of the program meeting the career goals of the participants. 

Formulate Achievable Results

An essential factor to work on in the evaluation is creating achievable results for professional development. Formulating it can help you progress through the mentoring works and engage yourself in areas that require extra care. The evaluators should follow specific characteristics before penning down the expected results.

  • The results should be specific by relating to the targets set at the beginning
  • The results set should be achievable and measurable
  • Ensure that the results are logical and fit to the reality
  • Give a deadline to attain and produce the results

Derive the Results for the Entire Evaluation

The evaluators should note that there should be quality in the achievable results. In the course of the mentorship programming, the quality can be maintained and improvised accordingly to attain the results. You can achieve this by adhering to the structure of the formal mentoring programs and satisfying the mentors and the mentees. 

Target the Results to Gain People's Perceptions

In order to gain professional development in the organization, it is essential to receive the perception of the mentors and the mentees. So target the results based on their views and experiences. Since it depends on the participants and their views, you can work and improvise it as and when you receive it. 

Direct the Results Towards Organizational Benefits

In general, the results set for the organization should be for a long-term, and that has reliable objective data. It is essential to have objective data as it is the driving force for raising the value of the program. The employee's tenure in work and work performance are achievable results that makeup to the benefits at the organizational level. 

Relevant Metrics Suited for the Program

The targets and the results of the mentoring activities vary considerably based on the interests related to the organization. However, some of the metrics tend to be added along for a few expected results. Participation and outlook of the participants, the process of the formal program, and organizational effect are some examples of metrics grouped with the results.

How to Design an Effective Evaluation Plan

A proper plan is always an efficient tool and model of mentorship for a successful program evaluation. The evaluators should create an individual development plan that corresponds to the mentoring works. The initial step is to jot down the objective of the evaluation and the ways of decision making through direct reports. Then it is essential to have the list of requirements that are necessary for the evaluation. 

After the initial steps of formulating the plan, the crucial steps are to be outlined. There should be a layout for the flow of the evaluation process and the ways of management. Finally, look out for the ways to execute the evaluation plan to put it into action at the right moment. Creating a firm plan can help you throughout the evaluation and mentorship activities seamlessly. You can have an evaluation report and goal report that tracks and manages the entire process and allows you to navigate through the plan.

A Successful Evaluation Unlocks Career Progression

The evaluation of the mentoring platform can boost the career development of the mentors and the mentees. However, the core of the evaluation relies on tracking and assessing the entire program for outstanding mentorship. It helps in portraying the highs and lows of the employees and guides them to attain development over time. The evaluation can be a driving force to create a work atmosphere that guides career advancement. Moreover, evaluating the mentorship program develops work efficiency and results in employee's work satisfaction. It is essential to have an evaluation plan and assess the progress of the mentorship to attain a successful career path.

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