Mentor Matching Questionnaire

How to Use This Questionnaire

This questionnaire is designed to help organizations gather the key information needed to create meaningful and compatible mentor-mentee matches. Whether you're using Qooper’s intelligent matching engine or manually reviewing responses, this form ensures your pairings are rooted in shared goals, values, and communication preferences.

Here’s how to get the most out of it:

• Distribute the questionnaire during onboarding to both mentors and mentees before the matching phase begins.
• Encourage honest, thoughtful responses by communicating how this information directly impacts the quality of their mentoring experience.
• Use the responses to guide the matching process, leveraging Qooper’s smart algorithms or your team’s manual review process to align participants based on goals, strengths, learning styles, and preferences.
• Periodically review and adjust matches based on feedback and engagement trends throughout the program to ensure continued alignment and satisfaction.

By embedding this process into your mentorship program, you can enhance match quality, foster stronger connections, and drive more effective outcomes from day one.

Section 1: Participant Information

Collect essential background details for matching and program management.

• Full Name
• Email
• Job Title / Role
• Department / Function
• Location (Time Zone)
• Years of Experience
• Preferred Pronouns (Optional)

Section 2: Career & Development Goals

Understand what participants want to achieve through the mentorship.

Mentees:

• What are your top 2–3 professional development goals?
• What challenges are you currently facing in your role?
• What type of support are you looking for in a mentor?

Mentors:

• What areas do you feel confident supporting mentees in?
• What motivates you to be a mentor?
• Are there particular career stages or topics you prefer mentoring on?

Section 3: Skills & Experience

Help ensure high-quality matches by understanding each participant’s strengths, expertise, and professional background. This section allows you to pair mentors and mentees based on complementary skill sets, subject matter knowledge, and relevant experience.

For Both Mentors and Mentees:

• List your top 3–5 professional skills or areas of expertise
  • (e.g., data analysis, leadership, project management)
• Which industries or domains do you have experience in?
  • (e.g., finance, healthcare, education, technology)
• What specific roles have you held that shaped your professional growth?
  • (Include previous titles or areas of responsibility)
• What are some projects, accomplishments, or certifications you’re most proud of?
  • (e.g., led a cross-functional team, published research)
• Are you open to being matched across departments, functions, or industries?
  • (Yes / No / Depends – please elaborate)
• Are there any technical or soft skills you would like to learn (mentees) or share (mentors)?
  • (This helps align goals with expertise on both sides)

Section 4: Communication & Learning Style

Understanding how each participant prefers to communicate and learn is key to building a productive, comfortable mentoring relationship. Use these questions to align expectations from the start and avoid potential mismatches in working styles.

• What are your preferred communication methods? (e.g., video, phone, chat)
• How often would you like to meet? (e.g., biweekly, monthly)
• What times of day typically work best for you to meet?
• Do you prefer a structured or informal approach to meetings?
• What is your learning style?
• How do you prefer to give and receive feedback?
• Do you have any communication or cultural considerations we should be aware of?

Section 5: Matching Preferences

Help tailor the pairing process by understanding what’s important to participants.

• Are you open to being matched with someone outside your department?
• Do you have a preference for mentor/mentee gender identity? (Optional)
• Would you prefer a mentor/mentee at a similar or different experience level?
• Are you open to group mentoring or peer mentoring formats?
• Any specific traits or backgrounds you value in a mentoring relationship?

Section 6: Additional Comments

Allow space for participants to share anything else that may help ensure a better match.

• Is there anything else we should know to make the best match for you?
• Do you have any prior mentoring experience you'd like to mention?

Conclusion

Establishing a thoughtful and data-informed mentor matching process is critical to the success of any mentoring program. By aligning interests, goals, and communication styles from the start, organizations can lay the foundation for trust, engagement, and lasting developmental impact. A well-designed matching questionnaire ensures that each relationship begins with clarity and purpose, creating stronger connections and more effective learning experiences.

With Qooper, this process is elevated through intelligent matching algorithms, participant insights, and customizable program settings. By streamlining matching at scale and maintaining alignment throughout the journey, Qooper empowers organizations to build high-impact mentoring programs that support individual growth, leadership development, and a thriving organizational culture.