Skip to content

WORKDAY INTEGRATION

Connect Enterprise Mentoring to Workday

Qooper’s bidirectional Workday integration connects your HR system of record with enterprise mentoring software. Daily or weekly employee-data sync helps keep participant information updated while reducing manual uploads.

Schedule a Demo See All Qooper Integrations
  • SOC 2 Type II & GDPR
  • 300+ enterprises
  • 4.8 on G2 & Capterra
  • 30+ languages
workday integration of Qooper

WORKDAY + QOOPER

A Clear Setup Process for HR and HRIS Teams

Your team prepares the Workday connection and custom RaaS reports. After connection, Qooper handles mapping, syncing, and automation. Agree the data exchanged in each direction and validate the behavior required for your mentoring programs.

What the Qooper–Workday Integration Enables

Connect workforce information with your mentoring programs:

  • New-hire onboarding: Add new hires to Qooper from Workday with less manual data entry.
  • Employee information updates: Reflect changes in employee status or information through the configured integration.
  • Bidirectional integration: Agree the data and mapping for each direction with your implementation team.
  • Scheduled sync: Use daily or weekly employee-data updates.
  • Program-ready configuration: Validate required fields, eligibility, and access behavior before launch.
How the Workday Integration Works

1. Prepare the Workday Account

Use a dedicated Integration System User (ISU), as recommended in the setup guide.

2. Authenticate the Connection

Prepare the Tenant ID, WSDL URL, and credentials for Basic or OAuth 2.0 authentication.

3. Configure RaaS Reports

Prepare the employee-data report and its JSON URL. Use the guide’s separate report instructions for employee photos.

4. Map, Sync, and Validate

Qooper handles mapping, syncing, and automation after connection. Agree the data exchanged in each direction and validate daily or weekly employee-data updates.

Workday Setup and Configuration

Create an Integration System User (ISU)

Before integrating with Workday using third-party services, we recommend using an Integration System User (ISU). Using an ISU ensures that all integration operations are logged under a designated user, separate from regular workflow processes. Changes to a regular worker’s security profile or their termination could disrupt integrations reliant on their account. For enhanced security, limit each ISU to a single integration system.

Workday ISU Setup Guide

Set Up Your Report

Workday Custom Report (RaaS)

Follow the custom report instructions to set up your report on Workday.

Workday Custom Report (RaaS): Photos

Due to Workday’s 2GB report limit, create a separate custom report for photos. Create another custom report following the same instructions, then add these attributes in the Columns tab:

Business Object Field Column Heading Override XML Alias
Worker Employee ID employeeId
Photo Base64 Image Data photoBase64
Photo Mime Type mimeType

Under the Filter tab, use: And; Employee ID; contains; Prompt the user for the value; Default Prompt.

Under the Prompts tab, use: Employee ID; Default Prompt; label employeeId; XML alias employeeId; No default value.

Keep the JSON URLs available for configuration.

Connect Workday in Qooper

  • Log in to Qooper Platform.
  • Click your name/profile picture in the left navigation bar.
  • Select Integrations and open the Workday integration tile.
  • Enter your Tenant ID, WSDL URL, authentication credentials, and Report JSON URLs.

Authentication

Basic Authentication: Username and Password.

OAuth 2.0: Client ID, Client Secret, Refresh Token, Authorization Endpoint, and Token Endpoint.

Ready to Sync

Once the Workday connection is configured, Qooper validates the connection, maps employee data, and begins syncing workforce information. The integration schedule can be daily or weekly. New hires can be added from Workday, and changes in employee status or information are reflected in Qooper.

A setup walkthrough video is available in the knowledge-base guide below.

Why Integrate Workday with Your Mentoring Program

Bring Workday employee information into your mentoring workflow:

  • Less manual data entry: Add new hires and update employee information through the integration.
  • Updated participant records: Reflect employee status or information changes from Workday.
  • A predictable schedule: Choose daily or weekly employee-data sync.
  • Configuration support: Qooper handles mapping, syncing, and automation once the connection is established.
Built for Comprehensive Talent Development

Start with the employee-data workflows documented in the setup guide:

  • New-hire onboarding: Add new hires to Qooper from Workday.
  • Employee information: Keep participant records updated through scheduled sync.
  • Status changes: Reflect changes in employee status from Workday.
  • Employee photos: Follow the separate photo-report setup instructions when including photos.
Secure & Compliant Workday Connectivity

Qooper recommends a dedicated Integration System User (ISU), separate from a regular employee account. This keeps integration activity identifiable and helps avoid disruption when employee accounts change. The guide recommends limiting each ISU to a single integration system.

The documented setup supports Basic authentication or OAuth 2.0. Prepare the required Workday connection details and reports with your HRIS team, then work with Qooper on mapping, syncing, and automation.

    View Guide in Knowledge Base

    CUSTOMER STORIES

    Rated #1 for service, not just software

    4.8 ★G2 & Capterra
    2 wksavg. time to launch
    96%program renewal
    Tom Roesler

    Since switching to Qooper, we've seen more participation and a huge load lifted off our committee, matching, re-pairings, and all the logistics handled.

    CustomerTom RoeslerDirector of Learning & Development
    Employee count501-1,000 employees
    Lea Binkley
    Qooper has everything you need to get a mentorship program off the ground—no custom development required. It's easy to implement, simple to administer, and seamless for both mentors and mentees. Highly recommend.
    CustomerLea BinkleyDirector of Talent Acquisition
    Employee count1,001-5,000 employees
    Jamie Kase
    Our team was thrilled with the leadership insights and reporting Qooper provides. With our next cohort approaching, the timing couldn't have been better.
    CustomerJamie KaseSenior Program Manager, Career Experience Design
    Employee count10,001+ employees
    Philip Crain
    Qooper keeps both mentors and mentees engaged, and its tracking features make mentorship measurable and impactful. I've already recommended it to others.
    CustomerPhilip CrainDigital Farming Portfolio Leader
    Employee count10,001+ employees
    Jennifer Boyd
    Qooper is incredibly user-friendly and the best choice we could have made for our mentorship programs.
    CustomerJennifer BoydVP Talent & Organization Effectiveness
    Employee count10,001+ employees
    Cindee Purtle
    Thank you for being a true partner from day one! The feature updates, the business case that did half my work for me, the suggestions, and the support in running our program with such a small team have all meant a lot.
    CustomerCindee PurtleSr. Manager, Career Development and Succession Planning
    Employee count5,001-10,000 employees
    Adia Goodwell
    From scheduling to structure, Qooper organizes every aspect of mentorship effortlessly. The experience has been entirely positive — I'd recommend it to any organization looking to enhance their mentoring efforts
    CustomerAdia GoodwellNPower Alum
    Employee count201-500 employees
    Rachel Jacobson
    Qooper eliminates the need to schedule elsewhere. Everything stays organized in one place. Reaching out to my entire group with one message, no more worrying about whom to bother
    CustomerRachel JacobsonRegistered Nurse
    Employee count10,001+ employees
    Matthew Hamilton
    The AI matching feature was the biggest driver in our decision. We needed a platform that could scale globally — and Qooper delivered on functionality, ease of deployment, and ease of use.
    CustomerMatthew HamiltonDirector, Global Organizational Development
    Employee count501-1,000 employees
    Mandisa Lee
    Qooper transformed our sales onboarding experience, driving stronger engagement with smart matching and calendar integration to build meaningful mentor and buddy relationships
    CustomerMandisa LeeManager, Colleague Experience
    Employee count10,001+ employees
    Recognized For Making Mentoring Work
    How does Qooper connect to Workday?

    The documented setup uses a Workday connection and custom Reports as a Service (RaaS) reports. Your team prepares the Tenant ID, WSDL URL, authentication details, and report JSON URL. Qooper handles mapping, syncing, and automation after connection.

    What employee information is covered by the setup guide?

    The guide covers employee data, new-hire onboarding, and changes in employee status or information. It also provides separate report instructions for employee photos. Agree the fields required for your program during mapping.

    Who handles data mapping?

    Once the Workday connection is established, Qooper handles mapping, syncing, and automation. Your team prepares the Workday connection and reports.

    How are new hires and employee status changes handled?

    The integration adds new hires to Qooper and reflects changes in employee status or information from Workday. Employee-data sync runs daily or weekly. Confirm the access and participation behavior required for your program during setup.

    Which authentication options does the setup support?

    The guide supports Basic authentication or OAuth 2.0 and recommends a dedicated Integration System User (ISU).

    How frequently does employee data sync?

    The setup guide documents daily or weekly employee-data sync between Workday and Qooper.

    Why use a dedicated Integration System User?

    A dedicated ISU keeps integration activity separate from a regular employee account and identifiable in logs. It helps avoid disruption when employee accounts change. The guide recommends limiting each ISU to a single integration system.

    What does our team need to prepare?

    Prepare the Workday integration account, Tenant ID, WSDL URL, authentication details, and custom RaaS report with its JSON URL. After the connection is established, Qooper handles mapping, syncing, and automation.

    How are employee photos included?

    Follow the guide’s separate RaaS report instructions for employee photos. The separate report addresses Workday’s report size limit.

    Turn Mentoring Into Measurable Growth

    Connect your people with the right mentors—and turn every relationship into progress you can measure.

    Schedule a Demo