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Participant Sign-Up Instructions Email Template

Use this guide when inviting participants to join a mentoring program through Qooper.

 Admin Notes 

Before You Send Your Invitation

The steps you take will depend on how your program is configured.

For programs open to all participants:

  • Use the appropriate mentor and mentee registration links (deep links) in your communications.

  • Participants can register directly using the links provided.

  • No participant import is required before sending invitations.

For invite-only programs:

If your program requires participants to be invited:

  1. Import participants into the program first.

  2. Once the import is complete, send invitation emails to participants.

  3. Participants will activate their accounts and complete their profiles after receiving the invitation.

Important: Do not distribute registration links publicly for invite-only programs unless you want additional users to be able to join the program.

Best Practice: We recommend sharing your final invitation email with your Customer Success Manager (CSM) for review before sending it to participants.

Sample Email Template

Hello,

[Insert your custom welcome message here. Consider including information such as program goals, expectations, timeline, matching process, and key dates.]

Getting Started

  1. Click the program registration link below:
    Program Registration Link: [INSERT LINK]

  2. Create your account or sign in using your organization's single sign-on (SSO) provider, if applicable.

  3. Complete your profile

For future access, bookmark: https://mentoring.qooper.io/signIn

Thank you,

[Program Team Name]