9-Month Company-Wide Career Mentoring Steps

Step Title & Timing

Description

🚀 Welcome Mentor!

Instant

Welcome to _______ program powered by Qooper! We are so happy you are here. Below are your program details, preparing you for what to expect.

As a Mentor, it is your primary role to support and guide your mentee based on their unique developmental needs. Throughout the mentoring relationship, you will find yourself wearing different hats and taking on various roles to help your mentee achieve their goals.

Expectations:

Monthly meetings with your mentee. You will receive suggested meeting agendas each month from Qooper with tips on how to support your mentee. Your mentee will be responsible for scheduling meetings in Qooper
Provide match feedback
Complete all program surveys

Duration: 9 months
Matching:
📚Get Prepared: To prepare for your program, get started with Mentorship Fundamentals in the Resource tab.

🚀 Welcome Mentee!

Instant

Welcome to _______ program powered by Qooper! We are so happy you are here. Below are your program details preparing you for what to expect.

As a mentee, you are responsible for leading the mentoring relationship. Be proactive in seeking advice and insights—your primary objective is to learn and absorb as much knowledge and guidance from your mentor as possible.

Expectations:

Mentees are responsible for scheduling meetings in Qooper each month
You will prepare the agenda for each meeting. You will receive suggested meeting agendas each month from Qooper. These are meant to be suggestions, you are welcome to use them or customize these agendas to best suit your needs
Provide match feedback
Complete all program surveys

Duration: 9 months
Matching:
📚Get Prepared: To prepare for your program, get started with Mentorship Fundamentals in the Resource tab.

📱Did you know Qooper has an app?

1 Day Delay

To get the most out of Qooper, make sure you download Qooper’s mobile app to access your mentorship program from your phone.

Search app store for Qooper and Download the app
- Link for Google Store
- Link for Apple Devices
Enter Your email & password
Sign in to your mentorship program
Access Qooper, find your connections, learn and grow while on the go!

💬 Start a Chat with your Connection

Mentees Only

10 Minutes After Any Match

The best way to kick off the relationship with your connection is to send a chat message in Qooper and say Hi!

To find some ideas on what to chat about, you can review their profile first.

Use the button below to start a conversation with your connection in Qooper.

🗓️ Meeting #1: Introductions

1 Days After Any Match

This is your first mentorship meeting agenda. These agendas will be sent to you each month with meeting topics and questions to guide your sessions.

👉 Mentee Preparation

Schedule this month’s meeting within the next two weeks
Review the agenda and questions to discuss with your mentor
Make any customizations to your agenda in prior to the meeting

🎯 Suggested Meeting Agenda:

Get to know each other and your career backgrounds
Understand what you both hope to get out of this program
Discuss how you give/receive feedback

💭 Suggested Questions for Discussion

Mentee to Mentor:

Can you share a bit about your background and how you arrived where you are today?
Have you been a part of a mentorship program before?
How did you find valuable mentors in your own career? What would you do differently if you could start over?

Mentor to Mentee:

What are you hoping to gain from this mentorship? What’s one achievement you’re most proud of so far?
What motivated you to seek a mentor?
What specific areas or skills do you want to develop or improve upon with the help of a mentor?

For Both: How can we ensure honest and open feedback in our sessions?

🎯 Goal Setting for Mentors

2 Weeks After Any Match

Mentors Only

Your Mentee may set a goal they would like to work on during this program. To help them achieve their goals, set smaller milestones with tasks throughout the program.

Your mentee may have used the GROW Method to draft their goal in Qooper:

Goal: What do you want to do?
Reality: Where are you now? What are some of the barriers preventing you from achieving your goal? How will you overcome these?
Options: What could you do? What resources are available to you? What changes can you make to your own behavior to overcome barriers?
Will: What will you do? How can you start making changes or tapping into available resources to achieve your goal?

Still don't know where to start or what goal to work toward? Goal setting may seem daunting. You can find a Goal Setting step by step guide in the Learning Section to help you and your Mentee identify and set goals.

🎯 Goal Setting for Mentees

2 Weeks After Any Match

Mentees Only

Mentors can help you to achieve a goal within this program. Let's make sure you set your goal in Qooper with your mentor by following the button below.

Here are some guiding questions from the GROW Method for you to consider when drafting your goal:

Goal: What do you want to do?
Reality: Where are you now? What are some of the barriers preventing you from achieving your goal? How will you overcome these?
Options: What could you do? What resources are available to you? What changes can you make to your own behavior to overcome barriers?
Will: What will you do? How can you start making changes or tapping into available resources to achieve your goal?

Still don't know where to start or what goal to work toward? Goal setting may seem daunting. You can find a Goal Setting step by step guide in the Learning Section to help you identify and set goals.

📝 Log Your Mentorship Meetings

3 Weeks After First Meeting Not Scheduled

Mentees Only

We noticed that you haven’t scheduled your first mentoring meeting yet. Your first meeting is an important step to kick off your mentoring relationship and set your goals together.

Select the Schedule Meeting button below to be taken to schedule your meeting!

Thanks for taking the time to keep your mentoring journey on track!

Need Help? 👉 How to Schedule a Meeting in Qooper.

Feedback from First Meeting

3 Weeks After First Meeting Completed

You should have completed your first meeting or have it scheduled.

When you are ready, you will be able to give your match a rating of 1-5 as well as provide written feedback.

This feedback goes only to your program administrators.

If you're not sure how to share great feedback, you may use one of our lessons in the Learning section on how to share feedback and it can start with replacing "you" with "I would" to inspire.

🗓️ Meeting #2: Career Goals

4 Weeks After Any Match

For your second mentorship meeting, let's focus on the mentee’s career goals and career development. Consider the skills & interests to help with the development of a goal for the program.

👉 Mentee Preparation

Schedule this month’s meeting within the next two weeks
Review the agenda and make any customizations prior to the meeting
Come prepared having brainstormed career goals based on your areas for development

🎯 Suggested Meeting Agenda:

Pinpoint skills most critical for mentee’s desired career path.
Co-create clear, short- and long-term career goals.
Add goals to Qooper
Identify resources and possible obstacles.

💭 Suggested Questions for Discussion

Mentee to Mentor:

What professional goals have you achieved in your career?
Which strengths do you see as important in advancing my field? How can I showcase mine more effectively?

Mentor to Mentee:

What’s one specific goal you’d like to achieve? How will you measure your progress?
Are there any particular challenges or obstacles you're currently facing?
What specific areas or skills are you hoping to develop or improve upon with the help of a mentor?

🔍 Explore Groups

6 Weeks After Any Match

Groups open this program up for you to network and meet more people.

In Groups, you have access to Mentor/Mentee Networks where you can ask fellow mentors and mentees questions regarding your role in this program!

Click the blue button below to go to Groups in Qooper
Then "Join a Group"!

Already joined a group? Start a discussion or make a comment! Groups are a great place for support and collaboration!

🗓️ Meeting #3: Setting Milestones

8 Weeks After Any Match

For your third mentorship meeting, let's focus on the milestones along the way the mentee can accomplish to progress towards their goal.

👉Mentee Preparation

Schedule this month’s meeting within the next two weeks
Review the agenda and make any customizations prior to the meeting

🎯 Suggested Meeting Agenda:

Check in on progress toward initial goals.
Set action items for skill-building over the next month.
Brainstorm learning resources: training, projects, assignments.
Set milestones in Qooper in order to track the progression towards your overall goal.

💭 Suggested Discussion Questions

Mentee to Mentor:

What learning opportunities accelerated your own growth? How did you approach taking on new challenges?
What did you do to continuously improve your skillset?

Mentor to Mentee:

What do you need to help you achieve your goals? What can you work on today in order to achieve your goal by the end of this program?

For Both: How can we measure progress and document learning effectively? (Hint: Milestones in Qooper)

Log Mentorship Meeting & Follow Up Reminder

10 Weeks After Any Match

Mentees Only

If you haven’t logged your past meetings yet, no problem! You can still go back and do so by using the “Past Meeting” option in the platform.

Keeping your logged meetings up to date shows your commitment to the program and helps your program admins measure impact and make meaningful improvements.

To log a meeting:

Click the link below and select Go to Mentorship
Choose your mentoring connection
Select Meetings, then Past, to log your past sessions. or Past Meeting to log your session

Need Help? 👉 How to Log a Past Meeting in Qooper

Thanks for taking the time to keep your mentoring journey on track!

🗓️ Meeting #4: Networking

12 Weeks After Any Match

It’s time for your fourth mentorship meeting. We are changing topics this month for your questions, please see below for new topics and questions for your meeting.

👉Mentee Preparation

Schedule this month’s meeting within the next two weeks
Review the agenda and make any customizations prior to the meeting

🎯 Suggested Meeting Agenda:

Discuss how you go about networking and meeting new contacts.
Discuss essential networking strategies.
Map current networks; identify gaps and new connections to pursue.
Brainstorm networking-related milestones that could help you enhance your goal, such as reaching out to a new contact.

💭 Suggested Discussion Questions

Mentee to Mentor:

How have you built meaningful professional relationships over time? How have those connections supported your growth or opened opportunities?
How do you stay visible and build relationships outside your immediate circle? What networking approaches have worked best for you?

Mentor to Mentee:

Who in your network can support your current goals?

Mid Program Match Feedback:

14 Weeks After Any Match

As your mentorship journey continues, we’d love for you to share midpoint feedback with your match. Honest and constructive feedback helps both of you grow and strengthen your connection.

When providing feedback, consider:

What has been most helpful in your conversations?
What could make your meetings even more valuable?
Any suggestions to improve how you work together?

Guidance by role:

Mentees: Reflect on how your mentor’s support has helped you so far and what you'd like to explore more deeply.
Mentors: Share what you’ve appreciated about your mentee’s engagement and how they can get even more from the relationship.

A simple approach is to highlight what’s working well and offer one idea for enhancement. For example:
“I really appreciate how you share real-world examples - it makes the advice more relatable. It would be great if we could also focus on [specific topic] in our next conversation.”

Click the “Give Feedback” button below to complete your midpoint feedback..

🗓️ Meeting #5: Productivity Tips

16 Weeks After Any Match

It’s time for your fifth mentorship meeting. Empower the mentee with actionable strategies to enhance their productivity by identifying current challenges, sharing best practices, and setting specific improvement goals.

👉Mentee Preparation

Schedule this month’s meeting within the next two weeks
Review the agenda and make any customizations prior to the meeting

🎯 Suggested Meeting Agenda:

Share successes and discuss any setbacks.
Exchange proven productivity strategies (e.g. time management methods, digital tools)
Discuss what has and hasn’t worked.
Pinpoint specific productivity challenges and brainstorm strategies or habits to address these.

💭 Suggested Discussion Questions

Mentee to Mentor:

How do you prioritize tasks when your workload increases?
What do you do when the day starts to drag?

Mentor to Mentee:

What does a productive day look like for you?
What current habits help or hinder your productivity?
What’s one area where you consistently lose time or momentum?

For Both: What tends to get in the way of maintaining good productivity habits?

🗓️ Meeting #6: Goal Progress

20 Weeks After Any Match

It’s time for your sixth mentorship meeting. During this session, we suggest you check back in regarding your goal progression.

👉Mentee Preparation

Schedule this month’s meeting within the next two weeks
Review the agenda and make any customizations prior to the meeting
Update Qooper with any completed milestones or goals

🎯 Suggested Meeting Agenda:

Discuss current goal progression
Celebrate any milestones achieved
Set action items for skill-building over the next month.

💭 Suggested Discussion Questions

Mentee to Mentor:

How do you think I’m progressing towards the goals we set?
From your perspective, what has improved the most since our last check-in?
Do you think my current goals are still realistic and aligned with my long‑term direction?

Mentor to Mentee:

What achievements or wins are you most proud of since our last meeting?
Where do you feel your progress has slowed, and why do you think that is?

🗓️ Meeting #7: Growth Opportunities & Feedback

24 Weeks After Any Match

It’s time for your seventh mentorship meeting. For this session, we suggest you discuss growth opportunities and provide an opportunity for the mentor to give the mentee feedback on their

👉Mentee Preparation

Schedule this month’s meeting within the next two weeks
Review the agenda and make any customizations prior to the meeting

🎯 Suggested Meeting Agenda:

Discuss professional growth opportunities like taking on more responsibility, asking for a promotion, or gaining a new skill/certification
Discuss opportunities for receiving feedback and the benefits

💭 Suggested Discussion Questions

Mentee to Mentor:

What are some common areas for growth within the industry?
How can I position myself for the next opportunity or step in my journey?
When should I go about asking for feedback?

Mentor to Mentee:

How do you approach learning something new?
How do you handle receiving critical or negative feedback?

For Both: Share a time that quality feedback helped you grow professionally.

Log Mentorship Meeting & Follow Up Reminder

26 Weeks After Any Match

Mentees Only

If you haven’t logged your past meetings yet, no problem! You can still go back and do so by using the “Past Meeting” option in the platform.

Keeping your logged meetings up to date shows your commitment to the program and helps your program admins measure impact and make meaningful improvements.

To log a meeting:

Click the link below and select Go to Mentorship
Choose your mentoring connection
Select Meetings, then Past, to log your past sessions. or Past Meeting to log your session

Need Help? 👉 How to Log a Past Meeting in Qooper

Thanks for taking the time to keep your mentoring journey on track!

🗓️ Meeting #8: Goal Progress

28 Weeks After Any Match

It’s time for your eighth mentorship meeting. As you are nearing the end of your program, this is your last meeting to focus on goal completion. Please see below for your mentorship meeting topics and questions.

👉Mentee Preparation

Schedule this month’s meeting within the next two weeks
Review the agenda and make any customizations prior to the meeting

🎯 Suggested Meeting Agenda:

Clarify any remaining milestones left to achieve
Mark completed milestones in Qooper
Discuss probability of achieving goal by the end of the program
Discuss an action plan for any remaining milestones

💭 Suggested Discussion Questions

Mentee to Mentor:

How do you think I can best prioritize my remaining milestones?

Mentor to Mentee:

Which of your milestones do you think was the most important in achieving your goal?
Have you noticed any improvement in your work based on the skills you've developed during this program?

Help Your Mentee Achieve Their Goal

30 Weeks After Any Match

Mentors Only

Throughout this program, you have been helping your mentee set and achieve their goals.

Has your mentee been taking action and completing their Goal and Milestones?

If not, it could be a great idea to discuss this topic at the next meeting.
Is this goal possible to achieve by the end of the program?
If not, what milestones can you celebrate with your mentee?
Are there additional milestones that you can make a plan to complete?

Check in with your mentee today to make sure that they are making tangible progress toward the goals you set in the beginning of the program. Don't forget to mark the goal as complete in Qooper!

Mentees Achieve Your Goal

30 Weeks After Any Match

Mentees Only

In the beginning of the program, you created a goal. As you are nearing the end of your program, it is important to keep goal completion in mind.

Have you achieved your Goal Milestones? How are you making progress toward your overall goals?

If not, that’s okay! You still have time. Take time during your next meeting to solidify a plan with your mentor to ensure goal completion.
Is your goal feeling far away? Consider completing milestones in order to get you closer to your goal!

If you have already achieved one or more of your goals throughout this program, “Congratulations on your hard work and new heights!” And don't forget to mark your goals as complete in Qooper!

🗓️ Meeting #9: Reflection & Recognition

32 Weeks After Any Match

Congratulations—you’ve reached your final mentorship meeting! This is a time to reflect on your journey together, acknowledge the progress you’ve made, and celebrate the growth you’ve achieved. Take time to look back on your goals, express gratitude, and consider how you’ll carry forward the insights and connections from this experience.

👉Mentee Preparation

Schedule this month’s meeting within the next two weeks
Review the agenda and make any customizations prior to the meeting

🎯 Suggested Meeting Agenda:

Reflect on the mentorship and talk about the future/next steps
Recognize growth in skills, confidence, or relationships
Mark your goal as “complete” in Qooper!
Complete Program Survey

💭 Suggested Discussion Questions

Mentee to Mentor:

What strengths have you observed in me that I should continue to build on?
Are there any growth areas you think I should focus on after our mentorship?

Mentor to Mentee:

What accomplishments from our time together are you proudest of?
How have your goals or perspectives shifted since we began?

For Both: What was the most impactful part of our mentorship journey? What would you do differently if we started this mentorship again?

Your Mentorship connection is expiring very soon. If you’d like to extend your relationship in Qooper, you can! To extend the duration follow the steps in the article in Qooper Knowledge Base.

End of Program Match Feedback

34 Weeks After Any Match

As we wrap up the program, this is a great opportunity to share closing reflections with your match. Your feedback helps them understand the impact they made and what you valued most during your time together.

When sharing your end-of-program feedback, consider:

What did you appreciate most about their support or involvement?
How did they help you grow, learn, or gain new perspective?
Is there anything you’d like to acknowledge, thank them for, or encourage them to continue in future mentoring relationships?

Guidance by role:

Mentees: Think about how your mentor’s guidance influenced your progress, confidence, or decision-making.
Mentors: Reflect on your mentee’s growth, commitment, and curiosity throughout your meetings.

For example:
“I really appreciated your consistency and the support you offered throughout our time together. Thank you for being such a thoughtful match.”

Click the “Give Feedback” button below to share your end-of-program feedback.

End of Program Survey

36 Weeks After Any Match

Now that you have reached the end of your program, we would like to hear how your program impacted your career growth!

Please select the blue “Take Survey” button below to
be taken to complete the survey!